Teams: New Meeting Experience

If you have attended Teams Essentials training, you may remember when we talked about where to visit to see the latest updates in Teams. This software is evolving so quickly, many of you notice new features every time you log in! Here is one I didn’t want you to miss: the New Meeting Experience.

Dropdown options, different views, as described

The Old Meeting Experience

If you have already been meeting in Teams, you are used to a view that looks something like the image below.

Features and controls can be accessed by hovering your mouse in the center of the Teams screen and selecting from a menu that appears in the center.

Old layout

Also, perhaps somewhat frustratingly, the old meeting view opens up within your Teams program. Navigating within Teams during the meeting shrinks down the meeting view to a small square in the corner of the Teams screen. Many were not crazy about this tiny screen.

The New Meeting Experience

There is a lot to be excited  about with this new meeting view. Here is a run down:

Popped Out View

Perhaps what I am most excited about is the new meeting view is a popped out view! Yes, meetings are in a new screen entirely. This leaves the rest of your Teams application free for easy navigation, while still maximizing the size of your meeting screen.

Popped out view

Menu Changes

The Menu has moved from the center to the upper right, where you will find all your favorite options from the old meeting view…

Menu in upper right

…plus some new ways to view participants, like large gallery and together view (greyed out here, but will activate with participants):

Dropdown options, different views, as described

End Meeting

If you are the creator of a meeting, you now have the ability to either leave your meeting or end the meeting for everyone. This will prevent people from staying after you have left the meeting. Several faculty have wanted to know about this one for classes held in Teams!

Leave and end meeting options

How to Activate the New Meeting Experience

Do you want to try out this new meeting experience? First, be sure you are in the desktop application of Teams (not in browser).

1. Click on your bio pic or initials at the upper right of the screen. Select Settings.

Upper right, click on initials, select Settings

2. Stay on the general section, and scroll down until you see a series of checkboxes. Check the box next to “Turn on new meeting experience…”

Scroll down to option to turn on new meeting experience, check box

3. Restart Teams. This means completely quitting the program, which you may not do very often. To do this, right click on the Teams icon at the bottom of your screen and select Quit.

Right click on Teams icon and select Quit

4. Reopen Teams and enjoy your new meeting experience. Maybe even have a test meeting or two…

Thoughts?

Are you going to try out this new meeting view? I would love to hear what you think. I would also love to see you at Teams Essentials training!  Please check myTraining for a list of times. All sessions are currently being held remotely.

Congratulations, Power Users!

Congratulations to our newest Power Users! For the full gallery, and more information about the WSU Microsoft Office Power User Program, please visit: wichita.edu/poweruser

  • Candace Bolinger
  • Ashley Cervantes
  • Kyle Garwood
  • Jennifer Snyder
  • Andrea Wilson

Teams: Notify Me When a Coworker is Available (or Offline)

With so many of our coworkers working remotely, it can become challenging to know who is really “here” and who has “left” at a given time. After all, we can’t exactly wave hello or goodbye as they walk past our desk! In lieu of these familiar “in person” notifications, here is a quick way to be notified virtually via Teams.

James Kirk is now available banner

Teams Settings

In the upper right of your Teams screen is either your image (at WSU this is imported from Outlook), or your initials. Click on this circle to access a variety of options. We are selecting Settings for this one.

Imae in upper right, setting option

Notifications

1. On the left side of the Settings screen, select Notifications.

2. Scroll all the way to the bottom under the header Status. Select Manage Notifications.

On left, notifications, at bottom status, Manage Notifications

3. In the search bar, Search for the person for whom you would like to be notified.

      • Quick Note: when searching for people in Teams, try searching by the wording in front of the @ symbol in their email address; e.g. firstname.lastname for faculty/staff, and initials lastname for students.

Add person to notifications

4. Select your person from the dropdown list. They will now appear in a list under Manage Status Notifications.

    • At any time you can revisit this setting and select Turn Off to stop receiving notifications.

Person in notifications, option to "turn off" notifications for them

Notification Banners

That is all there is to it! Now you will be notified when this person becomes available…

James Kirk is now available banner

And when they go offline…

James Kirk is now offline

Pretty cool!

Teams Essentials Training

Are you interested in learning more about Teams? I would love to see you in one of my remote Teams Essentials trainings! Sessions are listed in myTraining. There will always be a listing or two of this session, so if you don’t see a time that works for you, not to worry, simply select Notify me of new sessions to receive an an email when a new session is listed.

Notify me of new sessions link

Thoughts?

What do you think, will you activate notifications for any of your Teams contacts? I would love to hear from you!

Congratulations, Power Users!

Congratulations to our newest Power Users! For the full gallery, and more information about the WSU Microsoft Office Power User Program, please visit: wichita.edu/poweruser

  • Lora Lea Pickering
  • Mikayla Irish
  • Kelly Eden